7 Gmail Settings Every User Should Know! (2019 Tutorial)

You probably spend an awful lot of time right here in Gmail. But are you aware of allof the Gmail settings and how they can affectyour email experience? In today's article, I wanna share with you seven Gmail settings,clarify what they do, and see if you wanna make somechanges to your own account. To get started off, 

we wanna get into settings. We wanna hover over the gearbox icon. We also want to select settings. That's gonna bring ushere to the general tab. All the settings thatwe're looking at here are found within that general tab. Now the first one I wannahighlight is maximum page size. By default, Gmail usually hasthis set at 50 conversations, meaning 50 emails per page. But you 

can actually expandthat to 100 if you like. But you can also go inthe other direction. I find for some of myclients, they actually like it if there's only maybe 20 or 25 because they have feweremails staring back at them at any given time. This will also helpyour page to load faster depending on your Internet connection. So, make sure you take a lookat your maximum page size. 

Now the second one onour list is undo send. I know a lot of Gmailusers that are not familiar with this setting at all. Let me show you how it works. I'm gonna go back over here. I'm gonna compose a new message. Let me just send it to atest email that I have here. I don't even need a subject line. I'm just gonna sayScott, you are an idiot. I'm so mad with you right now. I'm 

gonna hit send. Down below on the left-hand corner, you can see there's an undo. You know what, ah let's undo that. You know what, I was alittle hot and bothered. Scott isn't an idiot. I better not send that. Let me rethink what I want to send to him. But as you may have noticedin the previous screen, I have it set for five seconds. So, if I do hit send again, we're gonna see this 

happen again. Five, four, three, two, one. That undo, it's gone. Now the email has been sent. Now I can't take it back. I better be ready forwhat Scott replies to me with that particular email. If you'd like a little bit of extra time, what you can do with the undo send is you can increase this allthe way out to 30 seconds. It will just last that much longer in the lower left-hand side if you 

do want to retractthat particular email. Now the third one onmy list today has to do with sending a reply to a message and automatically archiving it. It's called send and archive. Now by default, this is turned to hide the send and archive button. But I've turned it on toshow how it looks like and how it works. When you're replying toa message within Gmail, in many cases, you 

probablywant to go ahead and archive that message immediately afterwards. You don't want it to cloud out your inbox. It'll be sent to the all mailsection here within Gmail. So, you can always find it. You can always search for it. But here is that message that I just sent, this test message. When I hit reply, you'll notice down below my buttons look a little bit different. 

Instead of just havingthe blue send button, I've got a send plus replyor send plus archive icon. I can also just hit this white one, which would be the traditional send. But what's gonna happen is that this email is in my inbox right now. You said what did you say to me. I'm gonna hit and reply. When I hit this, it's gonnasend the email as usual. But now it returns me to my inbox, and 

it is now in the archive folder. Again, I can search forit, I can go find it, but it's no longer here in my inbox. This isn't somethingthat a lot of people use, but it can be really handy, really helpful especially so you cango back to your inbox immediately after hitting the send. You're not remaining on that page, you're not remaining on that email. You can get onto the nextmessage in 

your inbox. All right. The next one in our list, I'msort of combining two here. It has to do with smart compose. You can see that there's two labels here: smart compose personalizationand then smart compose. I'm not exactly sure why theydidn't group these together and maybe put them in a different order. I'm gonna start with the bottom one first. Smart compose has to 

do withgiving you writing suggestions. You may have noticed thison the mobile version of your Gmail account. Maybe it's turned off. Maybe you have to goin here and turn it on. But writing suggestions will do is that when you are writing a message, I'm gonna open up this sample email here, I'm gonna hit reply,and I'm gonna say yes, I can meet, oh I can do that. Even after 

hitting the N in can, you can see I've got somegray text that says do that. It's suggesting. Is that what you meant to say? Is that the type of thingthat you were going to say? If I want to accept it, all I have to do is hit the Tab key on my keyboard, and now the cursor goesall the way to the end. I mean, it's helping me to write my email. But maybe I don't want to use that. So, I can just keep typing. I don't have to look at it. I don't have to acknowledge it. I can meet on. And again, it's giving meanother suggestion here. I can meet on 

Thursday. It can see that that wasthe question for this email. Again, I can hit Tab, I can hit Period. See you. Look at that. I haven't even finished the word you. See you then. So, it's helping me tocraft and write my email in a faster way. So, that is smart compose. But now up above, we havesmart compose personalization. You can either have this on or off. What this means, and it gives us a brief description downbelow, is that it will 

start to learn your own writing style. So, it's gonna take a look at the way that you've written other emails, the way you've replied to other emails, and are there certain phrases,are there certain words, are there certain waysthat you write an email, and it will start to suggest those as a part of smart compose. For example, do youstart your emails with hi or hello or hey? (laughs) However you start it out,Gmail is going to 

learn what you typically use andthen it's gonna suggest it. It's gonna personalize it for your use. So, smart compose personalizationand also smart compose. All right. Moving on to the next one inour list has to do with nudges. I think this is a really important one. This has to do with givingyour suggestions to emails that you should maybe reply to or emails that you shouldbe following up on. So, we've got both ofthose 

suggestions here. The first one, suggest emails to reply to, so maybe these are emailsthat have a question in them. Like the sample onethat we just used there, when someone is asking meif I can meet this week, if I leave that for a couple of days and I don't reply to it, Gmail may bring that emailback to my inbox and say uh do you wanna reply to this,should you reply to this. 

Maybe you already hada phone conversation, maybe you already spoketo this individual, but Gmail is trying to be helpfulif you have this on saying hey, here's one or two emails that maybe you shouldtake a second look at. Now the one below, suggestemails to follow up on, this has to do withemails that you have sent. 

Maybe you've sent aquestion to someone else, and Gmail notices that thatperson has not replied. There's been no response tothat question or that email. So, after a couple ofdays, I'm not exactly sure the timeframe or the algorithmassociated with this, but Gmail is gonna start tolearn and pick up on things and it might bring back a few emails to make that 

suggestion for you. So, nudges, I think it can'thurt to just leave these on. I keep them on. I don't use them very often. I actually use some othertools such as Boomerang to help me with these types of emails, but it doesn't hurt tojust leave these on. You don't wanna leave anything behind or forget something in your inbox. All right. And the last one on our list today has to do with button labels. This is the one found a littlebit lower down on the screen. We've got either icons or we 

have text. Now by default, what you'regoing to see for most users is that you're gonna seethe icons within your inbox. What that means is that up here, you are usually gonna see things like the archive icon,the spam icon, the delete, which is like a trash can, but I've already turned these two labels. Here you can see I've gotthe actual text-based labels. You can actually make that change. If you're not familiarwith the icons 

themselves or maybe you just wanna get more familiar for a short period of time, you can get the text-basedlabels instead of, here's a good example. This is what the archive icon looks like. Otherwise that's what'sgoing to appear up here at the top of your screen. Well, I would love to hear from you next. Are 

there some othersettings here within Gmail that you think are really, really valuable and others should know about? Make sure to share them with all of us in the comments down below. Remember, being productivedoes not need to be difficult. In fact, it's very simple. 

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